Adding/Amending a Registration

 

• Perform one of the following:

 

If...	Then...
You are an Administrator...	If the Administrator Home page isn't already displayed, click the my admin homepage link near the top of the current page.   The Administrator Home page is displayed.   Under Quick Links in the Candidate/Committee Administration section, perform one of the following:   To... Then... Add an affidavit... Click the add link to the left of Candidate Affidavit.   The Candidate Affidavit Search page is displayed. Add a registration... Click the add link to the left of Committee Registration.   The Notice of Candidate/Committee page is displayed.
You are a Candidate or Committee or an Administrator working on behalf of a Candidate or Committee...	Click the File reports tab. If the File Reports tab isn't visible in the menu bar, perform the steps for Viewing a Candidate or Committee.   The Filing Administration page is displayed.   In the Filing History section, perform one of the following:   To... Then... Amend an affidavit... Click the amend link for the Candidate affidavit. Amend a registration... Click the amend link for the Committee registration.   The Notice of Candidate/Committee page is displayed.

 

Note: Required fields are indicated by an asterisk * to the right of the label and must be completed.

 

1. Perform the steps for Searching for a Candidate Affidavit.

 

2. On the Notice of Candidate/Committee page, perform the following if you are adding an affidavit for a new Candidate:

 

1. 1. Type the Candidate's first name in the first name field.

 

1. 2. Type the Candidate's middle name in the middle name field.

 

1. 3. Type the Candidate's last name in the last name field.

 

1. 4. Select the Candidate's name suffix from the suffix drop-down list box (e.g., Jr., Sr.).

 

1. 5. Type the first line of the Candidate's physical address in the address field.

 

1. 6. Type the second line of the Candidate's physical address in the address2 field.

 

1. 7. Type the Candidate's physical city/town, state, and ZIP code in the city/town, state and zip code field.

 

1. 8. Type the Candidate's primary phone number with area code in the phone number field.

 

1. 9. Type the Candidate's fax number with area code in the fax number field.

 

1. 10. Perform one of the following:

 

If...	Then...
The Candidate's mailing address is the same as the Candidate's physical address...	Select the same as physical check box.
The Candidate's mailing address is not the same as the Candidate's physical address...	Clear the same as physical check box if it's selected.   Type the first line of the Candidate's mailing address in the address field.   Type the second line of the Candidate's mailing address in the address2 field.   Type the Candidate's mailing city/town, state, and ZIP code in the city/town, state and zip code field.

 

1. 11. Type the Candidate's alternate phone number with area code in the alternate phone number field.

 

1. 12. Type the URL for the Candidate's web site in the web address field (e.g., http://www.JohnDoe.org).

 

1. 13. Perform one of the following:

 

If...	Then...
The Candidate's jurisdiction is state...	Select the state radio button.
The Candidate's jurisdiction is county...	Select the county radio button.   Select the Candidate's county of jurisdiction from the county drop-down list box.

 

3. If the Candidate filed an Accepted Voluntary Spending Limits form, select the accepted voluntary spending limits check box. If the candidate did not file an Accepted Voluntary Spending Limits form, clear the accepted voluntary spending limits check box.

 

4. If the Candidate filed a Personal Financial Disclosure form, select the personal financial disclosure submitted check box. If the candidate did not file a Personal Financial Disclosure form, clear the personal financial disclosure submitted check box.

 

5. Select the party that supports the Candidate from the party drop-down list box.

 

6. Select the election in which the Candidate will be running from the election cycle drop-down list box.

 

7. If you are adding an affidavit for a new Candidate, perform the following:

 

1. 1. Select the office for which the Candidate will be running from the office drop-down list box.

 

1. 2. If the office is for a specific district, select the district from the district drop-down list box.

 

8. Type the Candidate's email address in the email address field (e.g., jdoe@myprovider.com).

 

9. Type an alternate email address for the Candidate in the alternate email 1 field.

 

10. Type another alternate email address for the Candidate in the alternate email 2 field.

 

11. To generate a scannable label, select the generate scan label check box. If you don't want to generate a scannable label, clear the generate scan label check box.

 

12. Click the save button to save the information. To close the page without saving your changes, click the cancel button.

 

13. Perform the following:

 

1. 1. Select the check box for the filing schedule you want to assign to the Candidate.

 

1. 2. Click the assign schedule button. To close the page without assigning the schedule, click the cancel button.

 

The selected filing schedule is assigned to the Candidate and the View Document page is displayed.

 

14. Perform the following:

 

To...	Then...
Print the report...	Click the click here to view report link.   The report is displayed in a separate window. For options on viewing the report, refer to Using Report Viewer.   Click the print icon .   The Print dialog box is displayed.   Adjust the settings as necessary and click the ok button.   The output is sent to the specified printer and the Print dialog box is closed.   Click the x in the upper right corner of the report window to close it.
Close the page...	Click the finished button.   The Colorado Campaign Finance Home page is displayed.

 

 

Note: Required fields are indicated by an asterisk * to the right of the label and must be completed.

 

1. Make changes to the information as necessary.

 

2. Click the submit button to save your changes. To close the page without saving your changes, click the cancel button. If the affidavit is for a Candidate that has multiple affidavits, the current candidate record is not updated unless the affidavit is the most current one.

 

3. If a schedule has not been assigned, perform the following:

 

1. 1. Select the check box for the filing schedule you want to assign to the Candidate.

 

1. 2. Click the assign schedule button. To close the page without assigning the schedule, click the cancel button.

 

The selected filing schedule is assigned to the Candidate and the View Document page is displayed.

 

4. Perform the following:

 

To...	Then...
Print the report...	Click the click here to view report link.   The report is displayed in a separate window. For options on viewing the report, refer to Using Report Viewer.   Click the print icon .   The Print dialog box is displayed.   Adjust the settings as necessary and click the ok button.   The output is sent to the specified printer and the Print dialog box is closed.   Click the x in the upper right corner of the report window to close it.
Close the page...	Click the finished button.   The Colorado Campaign Finance Home page is displayed.

 

 

Notes: Required fields are indicated by an asterisk * to the right of the label and must be completed. The fields displayed on the Notice of Candidate/Committee page are based on the Committee type you selected.

 

1. In the Select Committee Type section, perform the following:

 

1. 1. Select the radio button that corresponds to the type of Committee you want to register. The available choices are:

 

1. 1. • Candidate Committee – Person, including a candidate, or persons with the common purpose of receiving contributions or making expenditures under the authority of a Candidate.

      • Political Committee – Any person, other than a natural person, or group of two or more persons, including two or more natural persons that have accepted or made contributions or expenditures in excess of $200 to support or oppose the nomination or election of one or more Candidates.

      • Federal PAC – A political Committee that has registered with the Federal Election Commission (FEC).

      • Political Party Committee – Any group of registered electors who, by petition or assembly, nominate Candidates for the official general election ballot.

      • 527 Political Organization – Political organization defined in section 527(e)(1) of the Federal Internal Revenue Code that is engaged in influencing or attempting to influence the selection, nomination, election or appointment of any individual to any state or local public office in the state and that is exempt, or intends to seek an exemption, from taxation pursuant to section 527 of the internal revenue code.

      • Issue Committee – Any person, other than a natural person, or any group of two or more persons, including natural persons, that has a major purpose of supporting or opposing any ballot issue or question and has accepted or made contributions or expenditures in excess of $200 to support or oppose any ballot issue or question.

      • Small Donor Committee – Any political Committee that accepts contributions from only natural persons who each contribute no more than $50 in aggregate per year.

      • Independent Expenditure Committee – A political Committee that only makes independent expenditures, without coordinating with campaigns, political parties, or other outside groups.

 

1. 2. Click the next button. To close the page without saving your changes, click the cancel button.

 

2. In the Registration section, perform the following:

 

1. 1. If the date shown is incorrect, type the correct filing date in the filing date field.

 

1. 2. Select the radio button that indicates the type of Organization you are adding.

 

1. 3. Type the Committee's name in the committee name field.

 

1. 4. Perform the following:

 

1. 1. 1. Enter the Committee's physical address in the corresponding fields.

 

1. 1. 2. Type the Committee's primary phone number with area code in the phone number field.

 

1. 1. 3. Type the Committee's fax number with area code in the fax number field.  

 

1. 1. 4. Perform one of the following:

 

If...	Then...
The Committee's mailing address is the same as the Committee's physical address...	Select the same as physical check box.
The Committee's mailing address is not the same as the Committee's physical address...	Clear the same as physical check box if it's selected and enter the mailing address in the corresponding fields.

 

1. 1. 5. Type the Committee's alternate phone number with area code in the alternate phone number field.

 

1. 1. 6. Type the URL for the Committee's web site in the web address field (e.g., http://www.JohnDoeforGovernor.org).

 

1. 5. Perform one of the following:

 

If...	Then...
The Committee is also registered with the Federal Election Committee (FEC)...	Select the federal radio button.
The Committee supports or opposes Candidates for state executive offices such as Governor, State Treasurer, District Attorney or State House and Senate, State Board of Education, CU Regent, RTD or the Committee supports or opposes statewide ballot issues or questions...	Select the state radio button.
The Committee supports or opposes Candidates for county office such as Clerk & Recorder, Assessor, Commissioner, local school board, special district or the Committee supports or opposes county level ballot issues and questions...	Select the county radio button.   Select the Committee's county of jurisdiction from the county drop-down list box. Refer to Campaign Finance Rules for specific information about selecting the appropriate jurisdiction.

 

1. 6. Type the purpose of the Committee in the purpose field. Be specific in describing the Committee’s purpose.
      
      A Candidate Committee shall identify the name of the Candidate and the specific elective office sought. A political Committee or small donor Committee must identify the types of Candidates being supported or opposed, such as party affiliation or public policy position and if known, specific Candidates being supported or opposed. Issue Committees should be a specific as possible in identifying the ballot issues or questions they choose to support or oppose and may not use generic phraseology once an issue they are supporting or opposing is known.

 

1. 7. Select the radio button that indicates the method you intend to use to file reports.

 

1. 8. For an Independent Expenditure Committee, type the percentage of ownership interest held by foreign persons, calculated at the time of registration, in the corresponding field.

 

1. 7. For a Candidate Committee, perform the following:

 

1. 1. 1. If the office sought is a partisan position, select the party the Candidate is affiliated with from the party drop-down list box.

 

1. 1. 2. Select the election in which the Candidate will be running from the election year drop-down list box.

 

1. 1. 3. Select the office for which the Candidate will be running from the office drop-down list box.

 

1. 1. 4. If the office is for a specific district, select the district from the district drop-down list box.

 

1. 8. Type the name of the Committee's financial institution in the institution name field.

 

1. 9. Enter the financial institution's address in the corresponding fields.

 

3. In the Registered Agent section, perform the following:

 

1. 1. Enter the Registered Agent's name in the corresponding fields.

 

1. 2. Type the Registered Agent's phone number with area code in the phone number field.

 

1. 3. Type the Registered Agent's email address in the registered agent email field (e.g., jdoe@myprovider.com).

 

1. 4. If desired, enter alternate email addresses for the Registered Agent in the alternate email 1 and alternate email 2 fields.

 

4. In the Designated Filing Agent section, perform the following:

 

1. 1. Enter the Designated Filing Agent's name in the corresponding fields.

 

1. 2. Type the Designated Filing Agent's phone number with area code in the phone number field.

 

1. 3. Type the Designated Filing Agent's email address in the designated filing agent email field (e.g., jdoe@myprovider.com).

 

1. 4. If desired, enter alternate email addresses for the Designated Filing Agent in the alternate email 1 and alternate email 2 fields.

 

5. For an Independent Expenditure Committee, perform the following for each parent corporation, subsidiary corporation, or affiliated labor organization on whose behalf you are registering the Committee:

 

1. 1.  In the Parent, Subsidiary, DBA Names, and Other Associated Organizations section, select the radio button that corresponds to the type of parent corporation, subsidiary corporation, or affiliated labor organization.

 

1. 2. Type the name of the parent corporation, subsidiary corporation, or affiliated labor organization in the name field.

 

1. 2. Click the add to list button.

 

The parent corporation, subsidiary corporation, or affiliated labor organization is added to the data grid. To remove a parent corporation, subsidiary corporation, or affiliated labor organization from the registration; click the corresponding remove link.

 

6. Click the save button to save the information. To close the page without saving your changes, click the cancel button.

 

The Committee Registration page is displayed. The Colorado Secretary of State’s office will review your registration and if approved, you will receive log on information by the next business day.

 

7. Perform one of the following:

 

To...	Then...
Assign a schedule...	Select the check box for the filing schedule you want to assign to the Committee.     Click the assign schedule button. To close the page without assigning the schedule, click the cancel button.   The selected filing schedule is assigned to the Committee and the View Document page is displayed.
Continue to the next page without assigning a schedule...	Click the continue without assigning schedule button.

 

8. Perform the following:

 

To...	Then...
Print the report...	Click the click here to view report link.   The report is displayed in a separate window. For options on viewing the report, refer to Using Report Viewer.   Click the print icon .   The Print dialog box is displayed.   Adjust the settings as necessary and click the ok button.   The output is sent to the specified printer and the Print dialog box is closed.   Click the x in the upper right corner of the report window to close it.
Associate a Candidate to the Committee...	Click the associate committee to candidate button.   The Candidate Committee - Candidate Association page is displayed.   Perform the steps for Associating a Candidate to a Committee.
Close the page...	Click the finished button.   The Colorado Campaign Finance Home page is displayed.

 

Note: Required fields are indicated by an asterisk * to the right of the label and must be completed.

 

1. Make changes to the information as necessary.

 

2. Click the save button to save your changes. To close the page without saving your changes, click the cancel button.

 

The View Document page is displayed.

 

3. Perform the following:

 

To...	Then...
Print the report...	Click the click here to view report link.   The report is displayed in a separate window. For options on viewing the report, refer to Using Report Viewer.   Click the print icon .   The Print dialog box is displayed.   Adjust the settings as necessary and click the ok button.   The output is sent to the specified printer and the Print dialog box is closed.   Click the x in the upper right corner of the report window to close it.
Associate a Candidate to the Committee...	Click the associate committee to candidate button.   The Candidate Committee - Candidate Association page is displayed.   Perform the steps for Associating a Candidate to a Committee.
Close the page...	Click the finished button.   The Colorado Campaign Finance Home page is displayed.